# US-01: Document Upload with Error Handling

**As a** document author  
**I want to** upload documents to the Review Portal  
**So that** I can submit them for approval

## Acceptance Criteria

- AC-01: User can select files from local storage
- AC-02: Supported formats: PDF, DOCX, XLSX
- AC-03: Maximum file size: 50MB
- AC-04: Upload progress is displayed with percentage
- AC-05: Uploaded document appears in "My Documents" list
- AC-06: If upload fails due to network error, user sees retry option
- AC-07: If file format is unsupported, user sees clear error message
- AC-08: If file exceeds size limit, user sees maximum allowed size

# US-02: Document Metadata Entry

**As a** document author  
**I want to** add metadata to my uploaded documents  
**So that** reviewers understand the context and priority

## Acceptance Criteria

- AC-01: User can set document title (required, max 200 chars)
- AC-02: User can select document category from predefined list (required)
- AC-03: User can add description (optional, max 2000 chars)
- AC-04: User can set priority: Low, Medium, High, Critical
- AC-05: User can set review deadline (required, must be at least 3 business days in future)
- AC-06: Validation errors displayed inline next to affected fields

# US-03: Document Submission for Review

**As a** document author  
**I want to** submit my document for review  
**So that** the approval process can begin

## Acceptance Criteria

- AC-01: Submit button enabled only when all required metadata is complete
- AC-02: System validates all required fields before submission
- AC-03: Document status changes from "Draft" to "Pending Assignment"
- AC-04: Author receives email confirmation with submission ID
- AC-05: Document becomes read-only after submission
- AC-06: Author can withdraw submission before reviewer assignment

# US-04: Priority-Based Approval Rules

**As a** compliance officer  
**I want** approval requirements to vary by document priority  
**So that** we balance thoroughness with efficiency

## Acceptance Criteria

- AC-01: Low priority documents require 1 approval
- AC-02: Medium priority documents require 2 approvals
- AC-03: High priority documents require 2 approvals + team lead sign-off
- AC-04: Critical priority documents require 3 approvals + compliance officer sign-off
- AC-05: Approval rules are displayed on document detail page
- AC-06: System enforces rules automatically and prevents premature approval

# US-05: Reviewer Assignment

**As a** team lead  
**I want to** assign reviewers to submitted documents  
**So that** appropriate experts review each document

## Acceptance Criteria

- AC-01: Team lead sees list of unassigned documents sorted by deadline
- AC-02: Team lead can view available reviewers and their current workload
- AC-03: Team lead can assign 1-3 reviewers per document based on priority rules
- AC-04: Assigned reviewers receive email notification with deadline
- AC-05: Assignment timestamp and assigner recorded in audit log
- AC-06: If selected reviewer is on leave, system shows warning with return date
- AC-07: Team lead can reassign if reviewer becomes unavailable

# US-06: Document Review Actions

**As a** reviewer  
**I want to** review assigned documents and provide feedback  
**So that** documents meet quality standards before approval

## Acceptance Criteria

- AC-01: Reviewer sees assigned documents in personal queue with deadlines
- AC-02: Reviewer can open document in built-in viewer
- AC-03: Reviewer can add inline comments on specific sections
- AC-04: Reviewer can add general comments visible to all stakeholders
- AC-05: Reviewer can approve, reject, or request changes
- AC-06: Rejection requires mandatory reason (min 50 chars)
- AC-07: Request for changes requires at least one comment

# US-07: Author Response to Feedback

**As a** document author  
**I want to** respond to reviewer feedback  
**So that** I can address concerns and get approval

## Acceptance Criteria

- AC-01: Author notified by email when feedback is received
- AC-02: Author can view all comments in consolidated view
- AC-03: Author can reply to individual comments
- AC-04: Author can upload revised document version
- AC-05: Author can mark comments as "Addressed" or "Will not fix" with explanation
- AC-06: Reviewers notified when author responds or uploads revision

# US-08: Review Deadline Management

**As a** compliance officer  
**I want** deadline handling to be consistent and auditable  
**So that** we maintain compliance with review timelines

## Acceptance Criteria

- AC-01: System checks deadlines daily at 06:00 UTC
- AC-02: Documents 2 days before deadline: warning email to reviewers
- AC-03: Documents 1 day before deadline: escalation email to team lead
- AC-04: Documents past deadline: marked "Overdue" and escalated to department head
- AC-05: Pending extension requests pause escalation until decision
- AC-06: All deadline events logged in audit trail with timestamps

# US-09: Deadline Extension Request

**As a** reviewer  
**I want to** request a deadline extension for complex documents  
**So that** I can provide thorough feedback without rushing

## Acceptance Criteria

- AC-01: Reviewer can request extension with justification (min 100 chars)
- AC-02: Reviewer must specify requested new deadline
- AC-03: Extension request sent to team lead for approval
- AC-04: Team lead can approve, reject, or suggest alternative deadline
- AC-05: Original deadline remains until extension is explicitly approved
- AC-06: Maximum extension: 10 business days beyond original deadline
- AC-07: Extension history visible on document timeline

# US-10: Comment Notifications and Tracking

**As a** document stakeholder (author or reviewer)  
**I want to** track comment activity  
**So that** I stay informed about document discussions

## Acceptance Criteria

- AC-01: Email notification sent when new comment is added
- AC-02: Email includes comment text, author name, and document link
- AC-03: Read status tracked per comment per user
- AC-04: Comment author can see who has read their comment
- AC-05: Users can configure notification preferences (immediate, daily digest, off)
- AC-06: Unread comment count shown on document in queue view

# US-11: Document Version Control

**As a** document author  
**I want to** manage document versions  
**So that** reviewers can track changes between iterations

## Acceptance Criteria

- AC-01: Each upload creates a new version (v1, v2, v3, etc.)
- AC-02: All versions retained and accessible
- AC-03: Users can view side-by-side comparison of any two versions
- AC-04: Version history shows upload date, uploader, and file size
- AC-05: Latest version clearly marked as "Current"
- AC-06: Reviewers notified when new version uploaded

# US-12: Document Approval Completion

**As a** system  
**I want to** finalize approved documents  
**So that** they are properly recorded and distributed

## Acceptance Criteria

- AC-01: When approval threshold met, status changes to "Approved"
- AC-02: Approval timestamp and final approver recorded
- AC-03: Author receives email notification of approval
- AC-04: Approved document automatically queued for archival
- AC-05: Approval certificate generated with all reviewer signatures
- AC-06: Document locked from further modifications

# US-13: Document Archive

**As a** administrator  
**I want to** archive approved documents to the Compliance Archive System  
**So that** they are stored for regulatory compliance

## Acceptance Criteria

- AC-01: Approved documents archived within 24 hours of approval
- AC-02: Archive includes: document file, all versions, comments, audit trail
- AC-03: Archive stored in Compliance Archive System with unique reference ID
- AC-04: Archived documents searchable by ID, title, date, category
- AC-05: Retention period: 10 years from approval date
- AC-06: Archive integrity verified via checksum

# US-14: Review Statistics Dashboard

**As a** manager  
**I want to** view review statistics on a dashboard  
**So that** I can monitor team performance and identify bottlenecks

## Acceptance Criteria

- AC-01: Dashboard shows documents reviewed this month vs last month
- AC-02: Dashboard shows average review time by priority level
- AC-03: Dashboard shows overdue document count with drill-down
- AC-04: Dashboard shows reviewer workload distribution chart
- AC-05: Date range filter: last 7 days, 30 days, 90 days, custom
- AC-06: Data exportable to Excel format

# US-15: SharePoint Integration

**As a** user  
**I want** the Review Portal to integrate with SharePoint  
**So that** I can work seamlessly across systems

## Acceptance Criteria

- AC-01: Users can import documents directly from SharePoint document libraries
- AC-02: Approved documents sync to designated SharePoint archive folder
- AC-03: User authentication via Azure AD SSO (same credentials as SharePoint)
- AC-04: Review notifications appear in SharePoint notification panel
- AC-05: Integration errors logged with error code and retry option
- AC-06: Integration status shown on user profile page