# US-01: Document Upload

**As a** document author  
**I want to** upload documents to the review system  
**So that** I can submit them for approval

## Acceptance Criteria

- AC-01: User can select files from local storage
- AC-02: Supported formats: PDF, DOCX, XLSX
- AC-03: Maximum file size: 50MB
- AC-04: Upload progress is displayed
- AC-05: Uploaded document appears in "My Documents" list

## Notes

*Issue: Missing error handling - no AC for upload failure scenarios*

# US-02: Document Metadata

**As a** document author  
**I want to** add metadata to my uploaded documents  
**So that** reviewers understand the context

## Acceptance Criteria

- AC-01: User can set document title (required, max 200 chars)
- AC-02: User can set document category (required, dropdown)
- AC-03: User can add description (optional, max 2000 chars)
- AC-04: User can set priority: Low, Medium, High, Critical
- AC-05: User can set review deadline (required, must be future date)

# US-03: Submit Document for Review

**As a** document author  
**I want to** submit my document for review  
**So that** the approval process can begin

## Acceptance Criteria

- AC-01: Submit button available for documents with complete metadata
- AC-02: System validates all required fields before submission
- AC-03: Document status changes to "Pending Review"
- AC-04: Author receives confirmation notification
- AC-05: Document becomes read-only after submission

## Notes

*Issue: Redundant with US-07 - both cover document submission*

# US-04: Approval Threshold

**As a** compliance officer  
**I want** documents to require approval from at least 2 reviewers  
**So that** we maintain quality standards

## Acceptance Criteria

- AC-01: Document needs minimum 2 approvals to be fully approved
- AC-02: System tracks approval count per document
- AC-03: Final approval triggers "Approved" status
- AC-04: Partial approval shows "X of 2 approvals received"

## Notes

*Issue: Contradicts US-09 which says low priority needs only 1 approval*

# US-05: Complete Review Workflow

**As a** reviewer  
**I want to** manage the entire document review process  
**So that** documents are properly evaluated

## Acceptance Criteria

- AC-01: Reviewer can view assigned documents in a queue
- AC-02: Reviewer can open documents for reading
- AC-03: Reviewer can add inline comments to documents
- AC-04: Reviewer can add general comments
- AC-05: Reviewer can request changes from author
- AC-06: Reviewer can approve document
- AC-07: Reviewer can reject document with reason
- AC-08: Reviewer can reassign document to another reviewer
- AC-09: Reviewer can set reminder for follow-up
- AC-10: Reviewer can view document history
- AC-11: Reviewer can compare document versions
- AC-12: Reviewer can export review summary
- AC-13: Reviewer can escalate to senior reviewer
- AC-14: System sends notification for each action

## Notes

*Issue: Scoping problem - this is an epic in disguise with 14 acceptance criteria covering multiple distinct features*

# US-06: Reviewer Assignment

**As a** team lead  
**I want to** assign reviewers to submitted documents  
**So that** appropriate experts review each document

## Acceptance Criteria

- AC-01: Team lead can view unassigned documents
- AC-02: Team lead can select reviewers from available pool
- AC-03: Team lead can assign multiple reviewers to one document
- AC-04: Assigned reviewers receive notification
- AC-05: Assignment timestamp is recorded

## Notes

*Issue: Missing edge case - what if the selected reviewer is unavailable (on leave, overloaded)?*

# US-07: Document Submission Process

**As a** user  
**I want to** send my document to the review queue  
**So that** it gets reviewed by the team

## Acceptance Criteria

- AC-01: User clicks "Send for Review" button
- AC-02: System checks metadata completeness
- AC-03: Document moves to review queue
- AC-04: User gets email confirmation
- AC-05: Document is locked for editing

## Notes

*Issue: Redundant with US-03 - nearly identical acceptance criteria for the same feature*

# US-08: Review Deadline Handling

**As a** compliance officer  
**I want** overdue reviews to be automatically escalated  
**So that** no document misses its deadline

## Acceptance Criteria

- AC-01: System checks deadlines daily at 00:00
- AC-02: Documents past deadline are marked "Overdue"
- AC-03: Overdue documents are escalated to department head
- AC-04: Email notification sent to all assigned reviewers
- AC-05: Escalation is logged in audit trail

## Notes

*Issue: Contradicts US-12 AC-04 which says NO escalation should occur during extension review*

# US-09: Single Approval for Low Priority

**As a** process owner  
**I want** low priority documents to need only 1 approval  
**So that** we can process simple documents faster

## Acceptance Criteria

- AC-01: Documents with priority "Low" need only 1 approval
- AC-02: Single approval changes status to "Approved"
- AC-03: Approval workflow is simplified for low priority items

## Notes

*Issue: Contradicts US-04 which says ALL documents need minimum 2 approvals*

# US-10: Comment Notification

**As a** document author  
**I want to** receive notifications when reviewers comment  
**So that** I can respond to feedback promptly

## Acceptance Criteria

- AC-01: Email sent when new comment is added
- AC-02: Email includes comment text and reviewer name
- AC-03: Email includes link to document
- AC-04: Notification can be configured in user settings

# US-11: Comment Read Receipt

**As a** reviewer  
**I want to** know when the author has read my comment  
**So that** I know they are aware of my feedback

## Acceptance Criteria

- AC-01: Read status is tracked per comment
- AC-02: Reviewer can see "Read" indicator

## Notes

*Issue: Scoping problem - too small, should be grouped with US-10 (notifications)*

# US-12: Deadline Extension Request

**As a** reviewer  
**I want to** request a deadline extension  
**So that** I have adequate time for complex reviews

## Acceptance Criteria

- AC-01: Reviewer can request extension with justification
- AC-02: Extension request goes to team lead for approval
- AC-03: Original deadline remains until extension approved
- AC-04: If deadline passes during extension review, NO escalation occurs
- AC-05: Team lead can approve or reject extension

## Notes

*Issue: AC-04 contradicts US-08 which says overdue documents are ALWAYS escalated*

# US-13: Document Archive

**As a** administrator  
**I want to** archive approved documents  
**So that** they are stored for compliance purposes

## Acceptance Criteria

- AC-01: Approved documents can be manually archived
- AC-02: Archived documents are moved to archive storage
- AC-03: Archive retains full document history
- AC-04: Archived documents are searchable
- AC-05: Retention period: 10 years

# US-14: Review Statistics

**As a** manager  
**I want to** view review statistics dashboard  
**So that** I can monitor team performance

## Acceptance Criteria

- AC-01: Dashboard shows documents reviewed this month
- AC-02: Dashboard shows average review time
- AC-03: Dashboard shows overdue document count
- AC-04: Dashboard shows reviewer workload distribution
- AC-05: Data can be exported to Excel

# US-15: System Integration

**As a** user  
**I want** the system to integrate with our other tools  
**So that** I don't have to switch between applications

## Acceptance Criteria

- AC-01: Documents can be imported from the system
- AC-02: Approved documents are synced to the system
- AC-03: User authentication uses the system SSO
- AC-04: Notifications appear in the system
- AC-05: Integration errors are logged

## Notes

*Issue: Unclear boundaries - "the system" is undefined. Which system? SharePoint? SAP? Salesforce?*